Privacy Policy

Collection of Information

We may ask for and collect the following information through contact forms, career application forms, ”Subscribe to our newsletter” forms, and analytic tools:

Personal Information:

• Full name
• Country
• Contact information, including email address and phone number
• Other information relevant to communication, such as company details
• Recruitment-related materials, including CVs, resumes, supporting documents, portfolio or GitHub links, and application correspondence

We may also retain any messages you send through the site. We may use your personal information to contact you with newsletters, marketing or promotional materials, and other relevant information.

Analytic Data

We collect demographic information, such as postal codes, preferences, and interests, by using cookies. We may collect analytics data directly or use third-party analytics tools to help us measure traffic and usage trends on the site. These tools collect information sent by your browser or mobile device, including the pages you visit and other information that assists us in improving the site.

Use of Personal Information

We use the information collected to:

• Operate, maintain, and provide features and functionality of the site
• Understand your needs and offer you excellent service

Maintain internal records

• Improve our products and services
• Offer you our products and services

From time to time, we may also use your information to contact you via email, or phone. We may use the information to tailor the website based on your interests. We process this personal data based on the permission you provide when using contact forms on this website.

Recruitment and Job Applications

When you apply for a position through our careers pages, we may collect your name, email address, CV or resume, supporting documents, GitHub or portfolio links, correspondence relating to your application, interview scheduling details, internal review notes, hiring status updates, and other information you choose to provide to us.

We use this information to review your application, communicate with you about a role, schedule and conduct interviews, evaluate candidates, maintain internal hiring records, protect the security of our recruitment process, and, where appropriate, establish, exercise, or defend legal claims.

Our lawful bases for recruitment-related processing may include taking steps at your request prior to entering into an employment relationship, our legitimate interests in recruiting suitable candidates and administering our hiring process, compliance with applicable legal obligations, and, where required or specifically requested, your consent.

Recruitment information is accessible only to authorized Protostar Labs personnel involved in hiring and to service providers that support our website, hosting, authentication, storage, communications, and recruitment administration, each only to the extent necessary for those purposes.

We ask applicants not to include unnecessary sensitive or special-category personal data in CVs or attachments unless such information is relevant, requested, and permitted by applicable law.

We retain recruitment information only for as long as reasonably necessary to evaluate your application and complete the relevant hiring process, and ordinarily no longer than 12 months after the relevant position is filled or closed, unless a longer retention period is required by law, necessary to establish, exercise, or defend legal claims, or you separately agree to a longer retention period.

You may request access, correction, restriction, deletion, or other GDPR-related action in relation to recruitment data by contacting us at hello@protostar.ai. Where we rely on consent, you may withdraw it at any time without affecting the lawfulness of processing carried out before withdrawal. We do not use solely automated decision-making that produces legal or similarly significant effects in our recruitment process.

Use of Cookies and Analytics

When you visit our website, we may send one or more cookies—small text files containing a string of alphanumeric characters—to your computer to uniquely identify your browser and enhance your navigation of the site.

Persistent Cookies remain on your hard drive after you close your browser and are used on subsequent visits to the site. Persistent cookies can be removed by following your browser’s directions.

Session Cookies are temporary and disappear after you close your browser. You can set your browser to block all cookies or adjust cookie settings. However, some functions of the site may not be available if cookies are disabled.

We use cookies in accordance with the permission you provide through cookie settings.

Controlling Your Analytical Information

You can reset your web browser to refuse all cookies or adjust cookie settings. However, some features of the site may not function properly if cookies are disabled.

We use the information we collect, such as your email address, to communicate directly with you, including sending newsletters, marketing, or promotional materials, only if you have provided consent via contact forms.

Controlling Your Personal Information

If you previously agreed to our use of your personal information for direct marketing purposes, you may change your mind at any time by sending a written request to:
J.J.Strossmayera 341, 31000 Osijek (BIOS incubator Objekt C) or by emailing us at hello@protostar.ai.

We will not sell, distribute, or lease your personal information to third parties without your permission unless required by law. We will use your personal information to send you promotional information about third parties only with your explicit consent.

You may request details of personal information we hold about you under REGULATION (EU) 2016/679 (General Data Protection Regulation or GDPR). If you believe any information we are keeping is incorrect or incomplete, please contact us. You also have the right to request the deletion of your personal data, restrict our usage, or ask us to transfer your data to a third party of your choice.

Data Protection

If you feel your data is not being processed in accordance with GDPR regulations, you may contact the Croatian Personal Data Protection Agency (AZOP), Selska cesta 136, 10 000 Zagreb, Croatia, or visit https://azop.hr/.

Security

To prevent unauthorized access or disclosure of personal data, we implement suitable physical, electronic, and managerial procedures to safeguard and secure the information collected online.

Links to Other Websites

Our website may contain links to other websites of interest. Once you leave our site, we are not responsible for the protection and privacy of any information you provide on those sites. You should review the privacy policies applicable to those websites.

Amendments

This Privacy Policy was last updated on the 9th of April 2026. We reserve the right to update or change it. For further questions, please contact us.